POSITIONS AVAILABLE
FINANCE MANAGER (Full-time)
73-4161 Ulu Wini Place
Kailua-Kona, Hawaii
Supervisor - Executive Director
POSITION SUMMARY
Responsible for recording and reporting financial activities of the organization, and effectively communicating financial data, as appropriate, to diverse groups of individuals including the Executive Director, Finance Committee members, Board of Directors, homeowners, and other parties, both internal and external, in an accurate, complete, and timely manner.
General Knowledge/Education
Dimensions
Principal Accountabilities
Accounting
Benefits
73-4161 Ulu Wini Place
Kailua-Kona, Hawaii
Supervisor - Executive Director
POSITION SUMMARY
Responsible for recording and reporting financial activities of the organization, and effectively communicating financial data, as appropriate, to diverse groups of individuals including the Executive Director, Finance Committee members, Board of Directors, homeowners, and other parties, both internal and external, in an accurate, complete, and timely manner.
General Knowledge/Education
- Thorough knowledge of generally accepted accounting principals
- Bachelor’s Degree in Accounting, Finance, or Business or a closely related field is required
- 5 years of experience in an accounting related role; job cost tracking, grant reporting, non-profit regulations experience is a plus
- Proficiency with accounting software is required; QuickBooks Desktop experience is preferred
- Proficiency with Microsoft Office, including Word & Excel; an intermediate to advance level of competency in Excel is an absolute must
- Ability to effectively communicate in a professional manner with all levels of individuals
Dimensions
- Responsible for all aspects of recording the financial activities of the organization including job cost accounting, non-profit specific related transactions, grant reporting activities, retail specific accounting transactions, and record keeping of homeowner mortgage receivables and escrow accounts
- Help to ensure that the organization is a good steward of its financial resources
- Be willing to assist in investigating and reporting on funding opportunities for the organization that are appropriate to the organization’s mission
- Develop and maintain professional relationships with external parties including volunteers, vendors, and professional service providers
- Willing to train and work with volunteers for administrative tasks, as appropriate
- Interface with all management staff to identify support needs of the organization
- Willing to learn and use diverse electronic systems to be able to retrieve financial data for recording into the accounting system
- Ability to work hands-on to ensure tasks in the financial area are completed
- Ability to maintain high degree of confidentiality with sensitive data
Principal Accountabilities
Accounting
- Prepare accurate financial statements as required including income statements, balance sheets, and cash flow statements
- Prepare monthly ReStore income statements for each store
- Provide monthly financial recap for executive leadership team.
- Prepare monthly and quarterly dashboard reports for Board of Directors Meetings
- Analyze reasons for significant budget to actual variances
- Adhere to internal financial controls and best practices
- Collaborate with all management staff regarding implementation of best practices; staying within established budgets and guidelines, and streamlining processes.
- Lead annual budget process and prepare detailed budget
- Direct the annual audit and 990 preparations
- Perform/review daily, weekly, and monthly account reconciliations, as appropriate.
- Approve cash transfers between accounts
- Assist in preparation and distribution of 1099’s and 1098s
- Assist in payroll preparation and review related tax filings for accuracy and completeness
- Record journal entries, as required, to accurately reflect financial activities of the organization
- Any financial related research or special projects as required
- Coordinate with the Board Treasurer to report financial activities to the Finance Committee
- Oversee mortgage servicing, including recording of payments, mortgage and escrow balance tracking, mortgage aging reporting, and late payment notifications
- Record home sales including any associated mortgage
- Record foreclosed, modified, or repurchased mortgages
- Maintain and nurture professional, productive relationships with homeowner families, particularly where the organization holds the mortgage
- In cooperation with Family Service Managers, assure organization maintains current mortgage related practices in line with federal regulations
- Assist with financial related portions of grant applications
- Work on grant follow up reporting as needed
- Assist in procurement of common office services
- Assist in procurement of insurance coverages for the organization, including, but not limited to, umbrella, general liability, property, workers’ comp., D&O, and auto
- Ensure that reasonable internal controls are in place to safeguard corporate assets, financial, and employee data.
- Perform other duties as assigned
- Assist Executive Director in overseeing human resource activities
- Help to manage confidential data including hiring, corrective actions, terminations, and pay increases
- Assist in maintaining accurate and detailed employee personnel files
- Assist with proper benefits and human resources record retention
- Oversee coordination of staff benefits, including, but not limited to, health, dental, vision, retirement, and short term disability
- Assist in recruiting and managing volunteer participants for the Finance Committee
- Provide necessary reports to any committee seeking financial forecasting with approval of the Executive Director
- Lead by example and take hands on approach
- Work with Resource Development committee to advise and produce fundraising opportunities.
- Ensure all federal, state and/or local tax, withholding and other government reporting is completed/maintained as required for not-for-profit organizations
- Ensure compliance with all grant standards including audit guidelines
- Ensure compliance with any future finance leveraged activities
- Lead and motivate staff to meet their objectives via the cost-effective use of resources
- Develop volunteers to take on new and expanded responsibilities
- Evaluate appropriate volunteer candidates for finance and office roles
- Ensure all associates receive adequate training to perform their duties as related to financial activities
- Provide on-going feedback and prepare annual performance evaluations for finance personnel
- Participate in periodic strategic planning sessions and activities for the future planning for the organization
- Attend key fundraising and networking events as invited as a member of the Habitat for Humanity Hawaii Island Finance Committee
Benefits
- Medical, dental, and vision insurance
- Paid PTO
- Paid Holidays
- Short term disability
- Simple IRA with up to 3% company match (upon completion of 1 year of service)
CARPENTER APPRENTICE/GENERAL LABORER(Full-time)
Supervisors - Construction Manager and Executive Director
POSITION SUMMARY
Seeking individuals with some construction experience to work alongside volunteers and homeowners, under the supervision of a Construction Manager, to assist in building homes for families in need on Hawaii Island
RESPONSIBILITIES
QUALIFICATION REQUIREMENT/PERSONAL ATTRIBUTES
HOURS
Tuesday through Saturday, with typical hours of 8-4.
Certain volunteer days (typically Saturdays) or commute days will usually have early morning start times.
The position is full time and will require traveling to job sites throughout the island with the majority of current sites located on the east side of the island. Individuals residing in the Hilo area will have some car pool opportunities to west side job sites.
BENEFITS
Supervisors - Construction Manager and Executive Director
POSITION SUMMARY
Seeking individuals with some construction experience to work alongside volunteers and homeowners, under the supervision of a Construction Manager, to assist in building homes for families in need on Hawaii Island
RESPONSIBILITIES
- Assist the Construction Manager in hands on construction tasks performed in a safe and efficient manner
- Help the Construction Manager to oversee volunteers performing construction activities
- Help carry supplies and materials where needed on the job site, and keeping the job site clean
QUALIFICATION REQUIREMENT/PERSONAL ATTRIBUTES
- Previous residential construction experience is a plus.
- Must have ability to pay attention to detail and follow instructions, be dependable and timely
- Must have a willingness to learn about all construction trades and undergo training to enhance skills and capabilities
- In working with all people of various levels who may be at the job site (which may include other employees, homeowners, Board members, and volunteers) the individual must be calm, patient, respectful, and courteous
- A good listener and communicator
HOURS
Tuesday through Saturday, with typical hours of 8-4.
Certain volunteer days (typically Saturdays) or commute days will usually have early morning start times.
The position is full time and will require traveling to job sites throughout the island with the majority of current sites located on the east side of the island. Individuals residing in the Hilo area will have some car pool opportunities to west side job sites.
BENEFITS
- Medical, dental, and vision insurance
- Paid PTO
- Paid Holidays
- Short term disability
- Simple IRA with up to 3% company match (upon completion of 1 year of service)
TO APPLY: Email resume to info@habitathawaiiisland.org.
